Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior executives and leadership teams. The ideal candidate will be an excellent communicator who can manage multiple priorities, maintain confidentiality, coordinate schedules, and ensure that day-to-day executive activities run smoothly.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and schedules.

• Coordinate virtual and in-person meetings, including invitations, agendas, and follow-ups.

• Monitor and organize emails, correspondence, and other communications.

• Prepare reports, presentations, spreadsheets, documents, and meeting materials.

• Make travel arrangements, including flights, accommodations, transportation, and itineraries.

• Track deadlines, projects, tasks, and important commitments.

• Conduct research and compile information as requested by executives.

• Take meeting notes and distribute action items and follow-ups.

• Communicate professionally with clients, vendors, employees, and business partners.

• Handle confidential and sensitive information with discretion.

• Assist with expense reports, invoices, and basic administrative documentation.

• Coordinate projects and follow up with internal teams to ensure deadlines are met.

• Maintain organized digital files and records.

• Perform other administrative duties and special projects as assigned.

Required Qualifications

• High school diploma or equivalent; college degree preferred.

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong attention to detail and accuracy.

• Proficiency with Microsoft Office or Google Workspace.

• Ability to handle confidential information professionally.

• Comfortable working independently in a remote environment.able