Administrative Assistant

Position Overview

The Recording Virtual Clerk will serve as a key administrative team member responsible for maintaining accurate records, tracking customer orders, managing virtual files, and supporting communication with clients and vendors. The ideal candidate is dependable, highly organized, and comfortable with digital tools used for clerical work.

Key Responsibilities

·         Record and update customer order information in internal systems and spreadsheets

·         Monitor and manage digital filing systems for invoices, receipts, and order confirmations

·         Provide clerical support to ensure accurate record-keeping of daily sales and vendor communications

·         Respond to customer inquiries via email in a timely, professional manner (no phone calling required)

·         Coordinate with in-store staff to ensure order status updates are logged correctly

·         Assist with scheduling pickups or delivery logs as needed

·         Support monthly reporting tasks by compiling and formatting order and sales data

Qualifications

·         1–3 years of experience in an administrative, customer support, or virtual clerical role

·         Strong written communication and record-keeping skills

·         Proficiency in Google Workspace (Docs, Sheets, Drive) or Microsoft Office Suite

·         Familiarity with cloud-based file management and task tracking tools (e.g., Trello, Asana, or similar)

·         High level of accuracy, organization, and attention to detail

Able to work independently and maintain a consistent workflow